Product
Everything in one operations workspace
Compliance control, arrears intelligence, and legal readiness for every property you manage.
Features
Built for the reality of property management
Not a generic property app. STEMHQ is purpose-built for landlords and portfolio managers who deal with arrears, compliance pressure, and rent income operations every day.
Arrears dashboard
See every tenant's rent status at a glance. Colour-coded risk levels, days overdue, and balance owed - updated in real time as you record payments.
Global search
Search properties, tenants, postcodes, and navigate anywhere in the app instantly from the header. Cmd+K or Ctrl+K from any page.
Tenant case file
Every tenant has a complete case file with overview, contacts, payments, escalation, deposit, statutory compliance, documents, and a full audit log.
Portfolio analytics
Collection rate, total rent roll, arrears exposure, and compliance heatmap across your entire portfolio.
Rent Roll
£7,240/mo
Arrears
£2,060
Collection
91%
W.HMO
Parkside
Oak Ave
Victoria
Compliance vault
Track Gas Safety, EICR, EPC, HMO licences, and Fire Risk Assessments. Automatic expiry alerts across your whole portfolio.
HHSRS hazard tracker
Log and track all 29 HHSRS hazard categories per property with severity, inspection dates, and resolution status.
Statutory compliance checklist
Per-tenant statutory tracker with progress bar covering tenancy start date, written statement, RRA 2026 Info Sheet, and How to Rent guide.
Notice Tracker
Portfolio-wide notice ledger for Form 3A Section 8 notices and legacy Section 21 cases still in court during the transitional period.
Section 21 notices are abolished
No new notices can be served from 1 Apr 2026.
Form 3A Section 8 notice wizard
Court-ready Form 3A generator. Select grounds, auto-calculate notice periods, verify compliance checklist, and download or email the PDF directly to the tenant.
RRA 2026 Information Sheet
One-click email of the official government Information Sheet. Served date recorded automatically with a delivery receipt saved to the document vault.
Send via email
Kevin Nguyen
kevin@example.com
APA managed payment requests
Email Alternative Payment Arrangement letters to councils for UC/benefits tenants with a UC impact warning confirmation step before sending.
Confirm before sending
This will redirect Kevin's UC housing payment to you.
Court evidence pack
Compile a complete court bundle: rent ledger, certificates, deposit protection, and Form 3A summary in a single PDF.
Escalation workflow
Five-step arrears escalation: informal contact, formal letter, APA, Section 8, court claim. Each step timestamped for the audit log.
Solicitor escalation portal
Invite your solicitor to a read-only, per-tenant case pack under a GDPR-compliant Data Processing Agreement. Every action is logged in an immutable audit trail. Revoke access the moment proceedings conclude.
M. Davies - BW Legal
SRA 123456
Maintenance triage
Automated repair ticket classification - Emergency (24hr SLA), Urgent (14-day HHSRS), Routine - with contractor database and one-click email dispatch.
Tenant repair portal
Share a unique link with tenants so they can report repairs without an account. Categorised dropdown auto-classifies severity and alerts you instantly.
Maintenance Request
Whiterose HMO
Type of issue
Knowledge Hub
Built-in legislation library, upcoming changes timeline, useful links, and step-by-step how-to guides for every key workflow.
Agent workspace
Multi-branch command centre for letting agents. See arrears, compliance, and collection rates across your whole client book.
White-label landlord portals
Branded read-only portals for each landlord client showing their portfolio, arrears, and compliance health in real time.
Properties
6
Arrears
£2,060
Collection
91%
Client management
Onboard landlord clients in seconds and manage their tenancies, certificates, and RRA 2026 deadlines without spreadsheets.
F. Hussain
Self-landlord
S. Patel
HMO operator
J. Williams
Portfolio
Solicitor escalation
Share your case pack securely. Keep control.
When rent arrears escalate to court, you need to share documents with your solicitor quickly and securely. STEMHQ gives solicitors a read-only portal governed by a Data Processing Agreement, with a full audit trail and access you can revoke the moment proceedings conclude.
How it works
Invite your solicitor
Enter their email address, law firm name, and SRA number. STEMHQ sends a secure invite by email with a time-limited access token.
DPA acceptance on first login
Before any data is visible, the solicitor reads and accepts a Data Processing Agreement. Access is not granted until this step is complete.
Scoped read-only access
The solicitor sees only the specific tenant's case pack: rent ledger, notices, certificates, and deposit compliance. No other tenants or properties.
Append-only audit log
Every action is recorded with a UTC timestamp and IP address: invite sent, DPA accepted, case viewed, document downloaded.
Revoke anytime
When proceedings conclude or you change solicitor, revoke access with one click. The invite token is immediately invalidated.
Ready to get your portfolio under control?
Start free today. No credit card. No setup. Just add your properties and tenants and you're live.